HRISMyWay

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Introducing HRISMyWay

The HRISMyWay is a software application that replaces the manual tracking of employee time and vacation spreadsheets. This functionality also provides employees with instant access to their employment information while automating and streamlining the Human Resources processes.

HRISMyWay provides a convenient 24-7-365 self-serve application to all employees presented through their own individual dashboards.

  • Electronic Payslips, T4s, Time off; accruals, requests and approvals
  • Creates specific alerts for action items; timesheet, time off, HR forms
  • Communicates celebrations; birthdays, work anniversary
  • Communicates ‘Who’s Out’ in the department linked to approved time off requests
  • Provides a comprehensive HR module that stores certifications, licenses, skills, and tracks expiry dates.
  • Streamline Timesheet entry, approval, and links to Payroll (for time entry departments)

Corporate Training and Resources

All employees will need to know and use the new HRISMyWay software starting in January 2025. Training for all employees will happen over the months of November and December 2024. Training resources have been developed to assist teams and can be found for reference in the Documents and Videos panel (right).

Steps for Success:

1. Prioritize training

2. Learn the software

3. Support your team's success

4. Request any additional support

5. Mitigate any issues in December

6. Adopt HRISMyWay

Employee Support & Resources:

Human Resources is here to support you! The following resources are available:

Learning Guides
A step-by-step guide has been developed for the training sessions and to provide support post training. Please see the Documents available (right).

Recorded Training Sessions
The recorded training sessions will be shared post training (right).

Department Managers and On Behalf Approvers
Manager or On Behalf Approver can answer questions within your department

The HR team will also be providing, upon request:

1. An after-hours training session for part-time employees

2. Divisional training for more complex department functionality

3. Scheduled Team’s drop-in sessions for troubleshooting.

Stay tuned for more information regarding these support sessions.

We know that there will be questions as we start to implement the new software, please ensure you take the time to review the training documents on this page and connect with the HR team for further assistance by emailing HRISMyWay@huntsville.ca submitting a question at the bottom of this page.

Thank you.

Introducing HRISMyWay

The HRISMyWay is a software application that replaces the manual tracking of employee time and vacation spreadsheets. This functionality also provides employees with instant access to their employment information while automating and streamlining the Human Resources processes.

HRISMyWay provides a convenient 24-7-365 self-serve application to all employees presented through their own individual dashboards.

  • Electronic Payslips, T4s, Time off; accruals, requests and approvals
  • Creates specific alerts for action items; timesheet, time off, HR forms
  • Communicates celebrations; birthdays, work anniversary
  • Communicates ‘Who’s Out’ in the department linked to approved time off requests
  • Provides a comprehensive HR module that stores certifications, licenses, skills, and tracks expiry dates.
  • Streamline Timesheet entry, approval, and links to Payroll (for time entry departments)

Corporate Training and Resources

All employees will need to know and use the new HRISMyWay software starting in January 2025. Training for all employees will happen over the months of November and December 2024. Training resources have been developed to assist teams and can be found for reference in the Documents and Videos panel (right).

Steps for Success:

1. Prioritize training

2. Learn the software

3. Support your team's success

4. Request any additional support

5. Mitigate any issues in December

6. Adopt HRISMyWay

Employee Support & Resources:

Human Resources is here to support you! The following resources are available:

Learning Guides
A step-by-step guide has been developed for the training sessions and to provide support post training. Please see the Documents available (right).

Recorded Training Sessions
The recorded training sessions will be shared post training (right).

Department Managers and On Behalf Approvers
Manager or On Behalf Approver can answer questions within your department

The HR team will also be providing, upon request:

1. An after-hours training session for part-time employees

2. Divisional training for more complex department functionality

3. Scheduled Team’s drop-in sessions for troubleshooting.

Stay tuned for more information regarding these support sessions.

We know that there will be questions as we start to implement the new software, please ensure you take the time to review the training documents on this page and connect with the HR team for further assistance by emailing HRISMyWay@huntsville.ca submitting a question at the bottom of this page.

Thank you.

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  • Share As a salary employee, we need to input our regular hours weekly? or only hours for sick time, over time, vacation time, etc.? on Facebook Share As a salary employee, we need to input our regular hours weekly? or only hours for sick time, over time, vacation time, etc.? on Twitter Share As a salary employee, we need to input our regular hours weekly? or only hours for sick time, over time, vacation time, etc.? on Linkedin Email As a salary employee, we need to input our regular hours weekly? or only hours for sick time, over time, vacation time, etc.? link

    As a salary employee, we need to input our regular hours weekly? or only hours for sick time, over time, vacation time, etc.?

    Karen Maxwell asked 5 months ago

    Salary employees only enter exceptions - sick, vacation, bereavement, jury duty and lieu time (if applicable). These entries should be made through the Time Off module. Once the Time Off is approved, it syncs with the department calendar automatically. If you do not take the time requested, ensure you cancel it from the time off module, under the specific request prior to that day.

    Hourly employees should enter all time worked through the time sheet. These employees should also request time off through the Time Off module and it will sync with their calendars.

  • Share Does approver have to approve cancellation? on Facebook Share Does approver have to approve cancellation? on Twitter Share Does approver have to approve cancellation? on Linkedin Email Does approver have to approve cancellation? link

    Does approver have to approve cancellation?

    Karen Maxwell asked 5 months ago

    No, but once the requester cancels the time ensure that it is no longer on the calendar.

  • Share Can you edit/enter time off after the date has passed? So if I need a day in November, I can go ahead and cancel a day I took off back in February to clear up that time in the bank? on Facebook Share Can you edit/enter time off after the date has passed? So if I need a day in November, I can go ahead and cancel a day I took off back in February to clear up that time in the bank? on Twitter Share Can you edit/enter time off after the date has passed? So if I need a day in November, I can go ahead and cancel a day I took off back in February to clear up that time in the bank? on Linkedin Email Can you edit/enter time off after the date has passed? So if I need a day in November, I can go ahead and cancel a day I took off back in February to clear up that time in the bank? link

    Can you edit/enter time off after the date has passed? So if I need a day in November, I can go ahead and cancel a day I took off back in February to clear up that time in the bank?

    Karen Maxwell asked 5 months ago

    No, the time off days that have passed are not able to be edited. Once a time off day has passed, the time will be removed from that entitlement automatically and move to the Earned/Used tab under 'My Requests'. Any edited requests will still require approval by the Manager.

  • Share Does the approver receive an email notification when time off has been requested? on Facebook Share Does the approver receive an email notification when time off has been requested? on Twitter Share Does the approver receive an email notification when time off has been requested? on Linkedin Email Does the approver receive an email notification when time off has been requested? link

    Does the approver receive an email notification when time off has been requested?

    Karen Maxwell asked 5 months ago

    The approver does not receive an email but the request will populate directly to their dashboards (main and approval) for action. They click on the approval request, can check bank balances and then accepts or rejects (add reason for rejection). The approval will change the status of your request to 'Approved' from 'Submitted' under the Time Off Requests tab for that specific pay code type (vacation, sick, bereavement, jury duty, lieu time where applicable)

  • Share When will people be able to enter requests for 2025? E.g. someone may be taking January 2/3 off using 2025 entitlement, which has already been approved. on Facebook Share When will people be able to enter requests for 2025? E.g. someone may be taking January 2/3 off using 2025 entitlement, which has already been approved. on Twitter Share When will people be able to enter requests for 2025? E.g. someone may be taking January 2/3 off using 2025 entitlement, which has already been approved. on Linkedin Email When will people be able to enter requests for 2025? E.g. someone may be taking January 2/3 off using 2025 entitlement, which has already been approved. link

    When will people be able to enter requests for 2025? E.g. someone may be taking January 2/3 off using 2025 entitlement, which has already been approved.

    Karen Maxwell asked 5 months ago

    The 2024 actuals have been sent to Human Resources for reconciliation and to capture roll over amounts (if applicable). If the employee booked the time on these spreadsheets, then their time will be reflected in the reconciliation and included with the 2025 vacation accruals. If the time off was not recorded on the manual spreadsheets, then the employee will need to request time off, as of January 1 within the TIME OFF module in HRISMyWay. All new vacation accruals and roll overs time will be available to book time against through HRISMyWay by January 1, 2025.

  • Share Will pay stubs be emailed out or if we want copies do we have to go into HRIS in payments? on Facebook Share Will pay stubs be emailed out or if we want copies do we have to go into HRIS in payments? on Twitter Share Will pay stubs be emailed out or if we want copies do we have to go into HRIS in payments? on Linkedin Email Will pay stubs be emailed out or if we want copies do we have to go into HRIS in payments? link

    Will pay stubs be emailed out or if we want copies do we have to go into HRIS in payments?

    Karen Maxwell asked 5 months ago

    Pay slips will still be emailed out. As of January 1, 2025 payslips will also be available through HRISMyWay under the 'Payments' pane on your Home Dashboard.

    Same process for T4s. The T4s will be emailed out and available on HRISMyWay through the Self Service Module.

  • Share For how long are pay stubs saved in HRISMyway? on Facebook Share For how long are pay stubs saved in HRISMyway? on Twitter Share For how long are pay stubs saved in HRISMyway? on Linkedin Email For how long are pay stubs saved in HRISMyway? link

    For how long are pay stubs saved in HRISMyway?

    Karen Maxwell asked 5 months ago

    The current payslips available go back to the first pay period in 2024 = January 11, 2024. They reflect all 2024 pay periods. Future pay slips will be added to the Payments Pane and be available to all users for 3 years.

  • Share Does the calendar in HRISMyWay get linked to outlook? on Facebook Share Does the calendar in HRISMyWay get linked to outlook? on Twitter Share Does the calendar in HRISMyWay get linked to outlook? on Linkedin Email Does the calendar in HRISMyWay get linked to outlook? link

    Does the calendar in HRISMyWay get linked to outlook?

    Karen Maxwell asked 5 months ago

    No, it is linked to the HRISMyWay calendar and does not populate to any Outlook calendars.

  • Share Does everyone need to submit a timesheet even if we are on salary? on Facebook Share Does everyone need to submit a timesheet even if we are on salary? on Twitter Share Does everyone need to submit a timesheet even if we are on salary? on Linkedin Email Does everyone need to submit a timesheet even if we are on salary? link

    Does everyone need to submit a timesheet even if we are on salary?

    Karen Maxwell asked 5 months ago

    Salary employees only enter exceptions - sick, vacation, bereavement, jury duty and lieu time (if applicable). These entries should be made through the Time Off module. Once the Time Off is approved, it syncs with the department calendar automatically. If you do not take the time requested, ensure you cancel it from the time off module, under the specific request prior to that day.

    Hourly employees should enter all time worked through the time sheet. These employees should also request time off through the Time Off module and it will sync with their calendars.

  • Share Can you indicate when time sheets will be required to be submitted through HRIS? on Facebook Share Can you indicate when time sheets will be required to be submitted through HRIS? on Twitter Share Can you indicate when time sheets will be required to be submitted through HRIS? on Linkedin Email Can you indicate when time sheets will be required to be submitted through HRIS? link

    Can you indicate when time sheets will be required to be submitted through HRIS?

    Karen Maxwell asked 5 months ago

    The first time sheets should be entered for Pay Period 1 which is December 21, 2024 to January 3, 2025

Page last updated: 30 Dec 2024, 09:45 AM